Showing posts with label SharePoint Enterprise Content Management. Show all posts
Showing posts with label SharePoint Enterprise Content Management. Show all posts

Thursday, August 23, 2012

SharePoint 2013 Content


The following are the new Content (Enterprise Content Management) features in SharePoint 2013.

Feature
Description
Standard and Simplified Web Development
SharePoint 2013 enables developing solutions using Web Standard technologies like HTML, JavaScript , CSS, etc and supports Open protocols like OAuth and OData. This helps standardizing the development process and enables easy sharing of information with other platforms.
BCS – OData Support
Business Connectivity Services now allows connections to applications/services which use the OData Protocol.

SharePoint can now expose data in a format which supports OData and also access external data which are modeled based on OData Protocol.

Visual Studio 2010 can automatically generate the BDC model for external OData sources, to help accessing data easily.
BCS – REST Support
REST endpoint are defined for almost all the API in the Client Object Model, hence SharePoint 2013 can share information requested using REST format URIs
BCS - External Content Types Support
External content types can now be accessed from SharePoint 2013 using WCF Services
BCS - External Event Receivers Support
Now event receivers can be defined to trigger when a change happens outside the SharePoint 2013 system, Ex: We can define an event receiver to trigger when data changes in an external database.
Apps
Apps are complete modules on their own, they contain all the resources required for them to function, Apps can be plugged in into SharePoint sites to provide additional functionality, without any change to the underlying SharePoint system, they are light weight and easily portable, hence can be installed and un-installed easily.
BCS – App Support
BCS connections can be defined with App scope, and can be stored separately. These BCS models are stored in the App itself, hence reducing dependency on the Server.

External lists


Lists based on external data now allow paging and sorting before rendering the list to improve performance.

Site-based retention

SharePoint 2013 allows retention policies to be applied at a site level, so that the policy is applied uniformly to all the contents in the site.

When the site policy expires the policy of all sub items get expired automatically, and finally get deleted along with the site policy.

The site retention policy also applies to the Exchange server mailboxes associated with the site, so when the site policy expires and get deleted, the associated emails also get deleted automatically.


Related Post
SharePoint 2013 Hardware and Software Requirements
SharePoint 2013 Authentication
SharePoint 2013 Sites
SharePoint 2013 Communities
SharePoint 2013 Content
SharePoint 2013 Search
SharePoint 2013 Insight
SharePoint 2013 Composites
SharePoint 2013 Claim Based Authentication
SharePoint 2013 Support for OAuth 2.0
SharePoint 2013 Distributed Cache Service

Monday, August 13, 2012

SharePoint Enterprise Content Management


Enterprise Content Management helps storing details like Document, records, files, etc in an organized manner such that it is easy for retrieval. Provides a reliable central storage and maintains the integrity of the details.

SharePoint also provides rich Web Content Management features, which enables users to create and publish information instantly.



SharePoint’s Enterprise Content Management includes the following features.

Feature
Description
Document Management
Acts a centralized repository to store and maintain documents of different formats.
Record Management
Apply Policies, Reviewers, Signing Authority, Audit Trails, setting Expiration policies, Approval Workflows etc for critical business records.
Eg: Legal records, Contract Agreements, Lease Agreements etc
Web Content Management
Provide instant content creating and publishing facility.
Eg: The HR Department can publish job openings in the HR Portal.
Check-In/Out
Ability to lock document and allow only one user to edit it at a given point in time.

Content types

Define standards Fields, to maintain consistency of similar documents across sites, users and Groups.
Eg: A Contract Agreement Content type should have the fields. Start Date, Target Date, Approved by etc.
Role Based Security
Apply security settings and restrict access of documents to specific users / groups.
Information Rights Management (IRM)
IRM Allows us to specific user/group specific access rights to Documents / Lists / Libraries like View Only access, Full access etc. This helps us to implement preserve the integrity of the document and restrict access to anonymous users.
Metadata
Maintain key index information about the document in metadata.
Document Library
Libraries to hold related documents with Metadata based index.
List
Hold text based records.
Folders
Ability to create individual folders based on users or Type of documents
Document Center site

A pre-defined site template to store large number of documents, this template has per-defined features like Tree view navigation, versioning, Check-in and check-out, Content types, Relevant Documents Web Part etc to help manage documents easily.

WYSIWYG Editor
Create Rich Text content, and publish it.
Multilingual Sites 
Support for multiple languages.
Workflows
Helps in setting up a review/approval process flow for the documents which are added / modified so as to maintain the integrity of the document.